My course exceeded the $3000 per trainee limit at the time of approval, but more trainees were added which brought the cost per trainee below $3000. Can I get reimbursed for more than I was originally approved for?

Modified on Fri, 25 Feb 2022 at 10:20 AM

This is a very specific issue that arises in some of our more expensive group rate courses on our directory. The solution is best illustrated in the example below:


You are a small business and applied for "Course A" at a group rate cost of $15,000. At the time of application submission, only 4 trainees were expected to attend, which is the number you inputted. 


$3,000 per trainee (our max reimbursement) x 4 trainees = $12,000.


Because you indicated 4 trainees were attending, we would only award you $12,000, and the other $3,000 would be paid out of pocket by your business. 


At the time of reimbursement, if you then indicate 5 trainees attended, we would still only be able to reimburse $12,000 since we cannot reimburse more than what was approved for a course (even though $3,000 per trainee x 5 = $15,000). 


When you are planning your Express-funded training, it is best to plan ahead as much as possible for courses and indicate the max number of trainees you think will attend the course. We can always remove funds from grants, but we cannot add funds after a signed contract is in place.


Learn more about our $3,000/per trainee/per course guidelines here!

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