How can I calculate the cost per instructional hour for the course I want to take?

Modified on Fri, Sep 5 at 1:35 PM

Use our Subsidy Estimator Tool here: Express Program Subsidy Estimator

This tool uses currently approved course data on our Express Course Directory to help you estimate how much you may be able to get reimbursed for if you decide to apply for funding.

The answer depends on the course cost type that is available for the course, and/or the course type that you plan to select on your application.

For a course charged at a per trainee rate, the cost per instructional hour is calculated at the trainee level. For example, an 8-hour, $1,200 per trainee cost has a cost per instructional hour of $150 ($1,200 per trainee / 8 hours = $150/hour).

For a course charged at a group/flat rate. the cost per instructional hour is calculated at the group level. For example, an 8 hour, $2,500 group rate course has a cost per instructional hour of $312.50 ($2,500 per group / 8 hours = $312.50/hour).

Please see below for a few examples of how the subsidy caps are applied to a group/flat rate course and a per trainee rate course. The second example shows what happens when the $300/instructional hour and $3000 per person caps are both met.

Course Cost	# of Training Hours	# Trainees Taking Course	Cost Per Instructional Hour & Cost Per Trainee	Max Award Amount
$599 Per Trainee	4 Hours	2	$149.75/hour $599 Per Trainee	$1198 total for 2 trainees No caps were exceeded, so this course can be fully reimbursed
$3500 Per Trainee	8 Hours	1	$437.5/hour $3500 Per Trainee	$2400 Per trainee, both the $300/hour cap and $3000 cap were exceeded, the $300/hour cap was reached first, so that is the awarded amount ($300x12 hours)
$3500 Per Trainee (but as 51-100 business, eligible for up to 50% of course costs)	8 Hours	1	$218.75/hour $1750 Per Trainee (Calculated at 50% course cost)	$1750 Per Trainee At 50% course cost, the $1750 per trainee amount is under $3000 per person, and under $300 per instructional hour, so max award of 50% of $3500
$5000 Per Group	12 Hours	2	$416.67/hour $2500 Per Trainee	$3600 Per Group, The $300/hour cap is exceeded, so the max award amount is $300x12 hours
$1000 Per Group	4 Hours	4	$250/hour, $250 Per Trainee	$1000 Per Group, No caps were exceeded, so this course can be fully reimbursed

A few notes about the above table:

The cost per instructional hour is calculated by taking the course cost in column A and dividing it by the # of training hours in column B. Row 3 divides the total course cost by 2 before calculating the cost per instructional hour.
The cost per trainee of a per trainee rate course (as shown in Rows 1 & 2) is simply the per trainee rate listed in Column A, however the per trainee rate of a group rate course (as shown in Rows 3 & 4) is calculated by taking the group rate in Column A and dividing it by the # of trainees taking the course in Column C

For additional details regarding this subsidy cap, you can review our two-pager attached to the end of this FAQ. Page 2 provides additional examples.

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