How and when do I submit my completed course for reimbursement?

Modified on Wed, 14 Jun 2023 at 09:02 AM

Once an approved course from your Express Service Agreement is completed, please submit a reimbursement request for the course within 30 days from date of completion.

In order to submit for reimbursement, you will need to locate your reimbursement information which was sent along with your agreement via DocuSign.* Please read through the first page of the reimbursement document then fill out the second page and send the following to


  • Reimbursement form (Page 2 of reimbursement document)- filled in completely, including information at the top.
  • List of trainees
  • Proof of Payment*
  • Training Provider Invoice that has the name of the course you took as shown on your Express Service Agreement, the training provider name, and the name of the business being billed.

*Acceptable proofs of payment include- copy of bank statement, copy of cancelled check, copy of credit card statement/credit card activity (screenshots accepted), or copy of Quickbooks statement, or another accounting software showing the transaction and payment made.


What if I would like to be reimbursed electronically? 

If you would like to be paid via EFT, fill out the EFT form that was also included in your Express Service Agreement packet and submit to our finance team at Do NOT send the EFT form to our Express inbox. You only need to fill out an EFT form once, and do not need to resubmit if it was already submitted for a previous grant with Commonwealth Corporation.

*Help! I can't find my reimbursement form!

Please search your inbox for the signed agreement first. DocuSign sends every contract signatory a pdf copy of all the documents that are needed. You can search by the subject line, "Completed: Express Contract:<Project Number> <Start Date of Training>"

If you can still not locate the agreement information, reach out to our Express Team at indicating the name of the business that was approved for funding along with the project number that was assigned to the agreement (if you can't remember the project number, please let us know which course you are trying to submit reimbursement for). We will help you out from there!


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