TABLE OF CONTENTS

• Courses that are approved at per-trainee reimbursement rates
  • Applying for a per-trainee rate course that will exceed $20,000 in total training costs:
  • Sending multiple trainees that are being charged different rates:
• Courses that are approved at group rates
• Guided Walkthrough

Express Program grant funds are awarded on a course-by-course basis, and our team utilizes the approved amount at the course level to determine reimbursement amounts. Courses can be approved at a per-trainee rate, a group rate, or both, depending on how the provider has submitted their courses. The course cost type affects how we process reimbursement requests.

Courses that are approved at per-trainee reimbursement rates

Courses approved at a per-trainee rate are also reimbursed by our team at a per-trainee rate. 

For example, if 2 trainees are planning on attending a course that costs $500 per trainee, you would enter the price you are paying as $500, along with number of trainees as "2" in the application. Our application will calculate the total cost of training:

During the reimbursement phase, if only 1 trainee ended up attending, we would only reimburse you for $500, or the cost for 1 trainee to attend. You can read more about options when less than the anticipated number of trainees are able to attend the course in My business was approved to send 7 trainees to a course, but only 5 could make it. Can I reallocate the funds not used for the 2 trainees that did not attend for other training?

Applying for a per-trainee rate course that will exceed $15,000 in total training costs:

If you are applying in a situation where you are meeting our $15,000 subsidy limit for your group, please do not lower the per-trainee course cost, as it will result in a lower reimbursement amount being processed. Our team will adjust the award amount accordingly, so it is OK if you go over $15,000 in total course costs on your application. 

Example:

Sending multiple trainees that are being charged different rates:

If you have multiple trainees attending a course and their course costs are different amounts (such as in the case of multi-class discounts, membership discounts, etc), we encourage adding the course as many times as needed to capture the appropriate amounts. This also helps preserve your Express balance, as it reflects exactly what is being paid. 

Example: 

If you are still unsure how to enter course cost, you can email us at express@commcorp.org.

Courses that are approved at group rates

If you apply for a group rate course, we will reimburse you up to what is listed in the "price you are paying" field. During review of your application our team will calculate the cost per instructional hour to determine the maximum subsidy, so no need to adjust the cost you are paying to meet our requirements (we will do that for you!). 

For example, if you are attending a course that is $6500, and you are sending two trainees, this is how you would fill out the application:

If the "Cost Per Trainee in this group" exceeds $3000, in our review, we will lower the final approval amount down to $6000 for this course. 

In this example, if you were to submit a reimbursement request and it showed that you actually had 4 people attending the course, we would still only be able to reimburse you up the approved amount, or $6000. You can learn more in Can I add trainees to an application that has already been approved? We recommend in this instance to input the max number of trainees that may attend this course. 

On the flipside of this example, if you were approved for the full $6500 for 4 trainees to attend, but only 2 ended up going, we could easily drop the reimbursement amount down to $6000. It's much easier for our team to remove funds during reimbursement. We are unable to reimburse more than the approval amount. 

Guided Walkthrough